How Many Death Certificates to Order
The following table will help you in evaluating which types of certified copies of the death certificates you will need; how many you may need and the uses for which you may need them. This will help you to disperse the certified copies properly.
Some agencies may only require a photocopy if faxing, or if bringing the original in person, the agency may make a photocopy from the original and return it to you.
In each case, it is wise to check with the appropriate agency to verify specific requirements. This table is just an example of suggested uses.
| With the Cause of Death or “Long Form” | Without the Cause of Death or “Short Form” |
| Life Insurance (one per company) | One per deed of property |
| Some Annuities/ Pensions | DMV: mobile home, car, truck, boat, trailer, motorcycle, anything with a title. |
| Some Retirement Programs/ 401K | Bank: Checking/Savings/Money Market/Trust Accounts, CDs, Safety Deposit Box, etc.. (Even if someone else is named on the account.) |
| Social Security Administration
(We notify social security) |
One for the Estate, and/or Probate.
Check with your Attorney. |
| VA Benefits | Federal income taxes, if they are being filed. |
| One per Stock Broker. These vary from account to account. | |
| Electric Company, Gas Company, Cable/Phone Company, Credit Card Company, P.O. Box, ect. |
These are normal transactions for which families find they need certified copies. Should you find the need for additional certified copies, we will be glad to obtain them for you.
How To Obtain A Florida Death Certificate
The state of Florida will NOT verify if a record is on file over the phone.
To obtain a Death Certificate in Polk county you can:
Order Online Through VitalChek
VitalChek is the only vendor recommended by the Florida Department of Health. VitalChek is a 3rd party service, not affiliated with the Florida Department of Health. As such, fees charged by VitalChek may be different than fees charged when ordering in person.
In-Person
Same-day service is usually available by visiting your local Vital Statistics office. You will need your valid identification and cash or credit card for payment. (All major credit cards are accepted).